> ## Documentation Index > Fetch the complete documentation index at: https://docs.medstrato.com/llms.txt > Use this file to discover all available pages before exploring further. # Post-Bid Evaluation & Debrief > Record tender outcomes, capture win/loss reasons, and complete bid debriefs in MedStrato. Use structured feedback to improve AI scoring and future bid strategy. # Post-Bid Evaluation After a tender is decided, close the loop. Recording outcomes and completing a bid debrief helps your team learn — and trains MedStrato's AI to score future opportunities more accurately. > **Scenario:** A bid team learns they lost a hospital tender on pricing. The manager moves the tender to **Lost**, fills in the debrief with specific pricing feedback from the buyer, and notes what to change next time. Six months later, MedStrato's opportunity scoring flags a similar tender — this time with a pricing risk warning informed by the earlier debrief. ## Update the tender stage Open the tender and click **Move to** to set the outcome: | Stage | When to use | | ------------------ | ------------------------------ | | **Evaluating** | Under evaluation by the buyer | | **Preparing** | Bid preparation in progress | | **Quoting** | Finalizing pricing | | **Submitted** | Proposal sent to the buyer | | **Pending Result** | Awaiting the buyer's decision | | **Won** | Tender awarded to your team | | **Lost** | Tender awarded to a competitor | | **Cancelled** | Tender withdrawn or cancelled | Move to — set tender stage Changing the stage updates the pipeline view, Dashboard funnel, and list filters. ## Bid Debrief — Won When you move a tender to **Won**, the Bid Debrief section appears (under the **AI** tab): * **Win Reason** (required) — What were the key factors? Describe differentiators, pricing strengths, or relationship advantages. * **Improvements for Next Time** (optional) — Process or content improvements for future bids. * **Pricing Feedback** (optional) — Any feedback from the buyer on your pricing. Click **Submit Debrief** to save. Bid Debrief — Won ## Bid Debrief — Lost When you move a tender to **Lost**, fill in: * **Loss Reason** (required) — Why you lost. Be specific: pricing, technical gaps, competitor strengths, timing, or relationship factors. * **Improvements for Next Time** (optional) — What to do differently. * **Pricing Feedback** (optional) — Buyer feedback on pricing. Click **Submit Debrief** to save. Bid Debrief — Lost ## How debriefs improve future bids Debrief data feeds back into MedStrato's AI: * **Opportunity scoring** — future opportunities are scored with patterns from past wins and losses. * **Bid strategy** — recurring loss reasons surface as risk warnings on similar tenders. * **Dashboard analytics** — win rate, conversion funnel, and pipeline metrics stay accurate. ## More scenarios > **Pattern recognition:** After six months of consistent debriefs, a sales director notices MedStrato's opportunity scoring now flags tenders from a specific hospital group as "high risk — pricing sensitive." The team adjusts their pricing strategy for that buyer and wins the next round. > **Team learning:** A bid manager exports debrief data for a quarterly review. The data shows that 60% of losses cite "incomplete technical response" as a factor. The team implements a policy of always running AI compliance checks before submission — and their win rate improves by 15% the following quarter. The more detailed your loss reasons, the better the AI learns. "Lost on price" is useful; "Lost because competitor offered 15% lower on consumables" is much more valuable.